Health & Safety Policy

Policy Purpose

This policy sets out how Rapport Recruitment Ltd manages health and safety relating to the supply of temporary and permanent workers into UK construction sites. Our aim is to help ensure our workers operate in safe environments that comply fully with UK health and safety law.

Legal Compliance

We are committed to compliance with:

  • Health and Safety at Work etc. Act 1974

  • The Management of Health and Safety at Work Regulations 1999

  • Construction (Design and Management) Regulations 2015

  • PPE at Work Regulations 2022

  • Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013

  • Relevant industry guidance and best practice

We review legal updates to ensure continued compliance.

Scope

This policy applies to:

  • All workers supplied through Rapport Recruitment Ltd

  • All staff responsible for recruitment operations

  • All clients receiving labour from us

It applies throughout the recruitment and placement process.

Our Responsibilities

Rapport Recruitment Ltd will:

  1. Supply workers who are competent, qualified and legally permitted to work

  2. Confirm right-to-work documentation and relevant credentials

  3. Inform workers of:

    • Their duty to follow site safety rules

    • Client procedures for PPE and induction

    • Who to contact if safety concerns arise

  4. Maintain a process for reporting safety concerns

  5. Communicate safety concerns to clients and take corrective action

  6. Withdraw workers from unsafe environments where concerns are not addressed

  7. Review this policy annually or after serious incidents

We do not control or supervise work on client sites.

Client Responsibilities

Clients are responsible under UK law for:

  • Providing a safe workplace and welfare facilities

  • Conducting risk assessments and site-specific inductions

  • Providing PPE and specialist training where required

  • Supervising workers daily

  • Ensuring machinery and tools are safe and properly maintained

  • Accident investigation and RIDDOR reporting

  • Emergency planning, fire safety and first aid arrangements

Clients must notify Rapport Recruitment promptly of:

  • Incidents involving our workers

  • Changes in job tasks requiring additional qualifications

  • Health or competency concerns

Worker Responsibilities

Workers must:

  • Follow all site rules, instructions, and safety briefings

  • Wear and maintain PPE provided

  • Not undertake tasks beyond their competence or training

  • Stop work if they believe a task is unsafe

  • Report hazards, incidents or concerns immediately to:

    • The site supervisor, and

    • team@rapportrecruitment.com

Failure to follow safety rules may result in removal from assignments.

Reporting & RIDDOR

Rapport Recruitment will:

  • Record all notified accidents, incidents and near misses

  • Support the client in fulfilling RIDDOR obligations

  • Maintain secure records of reported events

  • Assist in communication necessary to protect worker safety

Communication & Monitoring

We maintain regular communication with:

  • Workers on active assignment

  • Client site contacts and site managers

We may request:

  • Feedback on working conditions

  • Attendance to confirm welfare

  • Updates on job task changes

This helps ensure continuing suitability and safety.

Training & Competency

We ensure workers:

  • Have the required trade certifications or CSCS cards

  • Understand expectations of safe conduct

Clients must provide:

  • Task-specific supervision

  • Toolbox talks and site induction

Policy Enforcement

Where safety risks are identified and not addressed, Rapport Recruitment will:

  • Remove workers from the assignment

  • Decline future placements with the client

  • Refer concerns to relevant authorities where required

Health and safety concerns take priority over operational or commercial matters.

Policy Review

This policy will be:

  • Reviewed every quarterly

  • Updated if legislation or operational practices change

  • Communicated clearly to staff, workers, and clients

Last Updated: 2025